Key Orders and Issuances for Academic Buildings

Housing Residence Hall Student Access

For University Housing residence hall building keys and prox card access, students must contact their Housing Service Center, located where their mail and packages are received.


  • Visit the ID Card Services Office on the ground floor of the Erb Memorial Student Union (EMU) to pick up key(s).
  • ID Card Services Office hours are 9:00 a.m.–5:00 p.m., Monday–Friday.
  • Key authorized requesters may order keys to academic university facilities for UO and non-UO affiliates.
  • Any person or department to whom university keys are issued accepts the responsibility for promptly notifying the Key and Access Office and their immediate supervisor for any key(s) that may be lost or stolen.
  • Please allow one to two days between the time of initial order and pick-up.
  • Keys are kept in the ID Services Office for 30 days.
  • All keys (first time and replacements) are issued only with a hard copy key issuance form bearing an authorized signature.

Key Authorized Requester

  • Departments and academic units must designate who is authorized to request access into their spaces for students, faculty members, staff, and other affiliates of the UO.
  • Access requests will only be processed when submitted by the designated employees.
  • Submit the authorization form before submitting key access request:
    • Request this form by emailing;
    • Fill it out completely with required signatures; and
    • Return by either campus mail to Vanessa Abbott, ID Card Services, ground floor EMU, or scan and email back to
  • Update the authorization form as changes occur.

Requesting Access

  • Use the form below to request keys.
  • Fill out completely and submit.
  • Authorized requester must also fill out and sign the hard copy key issuance form.
  • The key holder must bring the key issuance form when they pick up their key(s).
  • Please allow one to two days between the time of initial order and pick-up.
  • Keys are kept in the ID Services office for 30 days, then they are returned to the Lock and Key Shop.


  • There is no fee for the first initial key(s) to a key holder.
  • All replacement keys require a payment from the key holder’s department, paid by index.
  • Department consignment keys are designated as those not assigned to a specific person; they are maintained by the department, such as spare keys, keys in key boxes, or a researcher who has frequent turnover of student assistants.
  • Both replacement and department consignment keys require a nonrefundable fee to be paid by department index.
  • The amount varies depending upon the type of key issued as seen below:



Replacement Building Exterior/Interior Room Door Key

$10 per key

Department Consignment Keys

$10 per key

Replacement Department Master Key (building sub-master key)

$40 per key

Replacement Building Master Keys (requires CPFM Facilities approval)

$80 per key

Special Keys

  • Grand master and master keys shall be issued only upon the written authorization of the associate vice president for Campus Planning and Facilities Management or designee.
  • Contact the access control program specialist at to initiate the request.

Advanced Key Order Request