The EMU offers advertising opportunities at no charge to recognized UO student organizations and UO departments may advertise their events, programs, and services.

Digital Displays

Recognized and registered UO Student Organizations (listed on Engage) and EMU programs, services, and tenants will have priority use of the displays, free of charge. UO departments may also post activities on these screens free of charge, if capacity allows. No other postings shall be accepted. The EMU reserves the right to decline requests, as reasonable. If multiple slides are submitted from a single program, organization, or campus partner, the EMU may ask the requester to prioritize to ensure the EMU displays a diverse offering.

Guidelines:

• Slides typically will be displayed for a maximum length of two weeks.
• Advertisement artwork should be sized 1920 pixels wide x 1080 pixels high.
• Font size should be no less than 50 points and disclaimer text should not be smaller than 30 points.
• File type should be saved in RGB color setting as a JPEG or PNG. It is also recommended that the file size be under 500 KB.
• The slide must meet university standards according to the Oregon Brand Guide or other university guidelines.

The EMU will not accept advertisements that reflect poorly on the university or promote events or vendors that are outside of the university, in direct competition with departments in the Division of Student Life, or existing university contract agreements with outside partners, or that violate university policy, state and/or federal law, or copyright agreements.

If you have questions regarding digital displays in the EMU, contact Tamarra White at twhite4@uoregon.edu.

Request to Post on Digital Displays

Posters

Posting may only be done by a university department, organization, a university-sponsored event or group, and Eugene/Springfield area organizations that are offering educational or involvement opportunities targeted at our students. The university department or organization must be listed in the UO Telephone Directory. Postings that contain messages or images promoting nudity, underage alcohol consumption, drug consumption, or profanity will not be approved.

Flyers must be no smaller than half of an 8.5" x 11" sheet of paper and no larger than an 11" x 17" sheet of paper. Each flyer may only be submitted once. An organization can submit multiple flyers throughout the academic year, but the same posting will NOT be repeated. Currently, the EMU has two bulletin boards. Two posters may be submitted at a time—one for each board.

Poster(s) must be approved by and date stamped by the EMU Administration Office located on the mezzanine level (Room M101). Approved flyers will be stamped with the EMU logo and date. The posters will be posted by EMU staff. All unapproved posters will be removed.

Posters will be posted for a maximum of two weeks, with the exception of ongoing events (these will be pulled at the end of the term). Outdated posters will be pulled by staff.

Posters must have the name of sponsoring university department/group or the name and contact information of the Eugene/Springfield area organization associated with the flyer, and must be submitted in advance of an event (with the exception of events during the first week of the term). The EMU will work to get flyers posted in a prompt and timely manner within three days of receipt. Late or extra flyers will be recycled.

All posting areas will be removed over academic breaks except summer.

Please bring or send all posters to the EMU Administration Office, Room M130 (mezzanine Level). If you have questions, call 541-346-3705.

The following advertising opportunities are scheduled through Scheduling and Event Services.

EMU Banners

Banners are scheduled for up to seven days in a row. Banners should be tied to railings only, using rope, zip ties, etc. Tape is not permitted. Banners should be used to promote campus activities only and may not be used to publicize ballot measures, candidates, or political party activity. All wording on banners must be appropriate for public viewing. Wording deemed inappropriate will result in removal of the banner.

13th Avenue Banners

Campus Planning and Facilities Management (CPFM) requires a work order to be placed no later than five weekdays prior to the Monday of the reservation. Banners must be delivered to CPFM for installation and they will bill you directly. Banners are reserved for full weeks, Monday–Sunday. Banners cannot be larger than 60 square feet. Contact CPFM for additional information at 541-346-2319.

Ground Signs

Ground signs may not be used to publicize ballot measures, candidates, or political activities. A maximum of 25 ground signs per reservation is permitted. Signs can be placed in bark areas around trees, flowers, and shrubs only. They cannot be placed in grassy areas or anywhere around Johnson Hall. Signs should be designed so they can be pushed (rather than hammered) into the ground. Maximum sign height (prior to installation) is 18 inches. When appropriate for the display, irrigation flags are preferred. Remove the ground signs by 10:00 a.m. the day after your event.

Table Tents

Table tents are booked for seven days, Monday–Sunday. Provide a quantity of 100, 4" wide x 6" high, portrait-orientation cards to the EMU Administration office by noon the Friday prior to your Monday start date. The EMU Administration Office is on the mezzanine level of the EMU, Room M130, 541-346-3705.

Tabling/Vendors

Tabling can be reserved within the hours of 9:00 a.m. to 5:00 p.m., Monday–Friday. Setup can begin as of 9:00 a.m.; tear-down must be completed by 5:00 p.m. Tabling is not permitted when the EMU is closed.

A 6' x 30" table and two chairs will be provided for each reserved space. All tabling items, signage, activities, etc., must fit within the reserved 10' x 10' location.

All activities and plans must be provided and explained when making your reservation. Any unexpected activities, sales, etc., that we were not made aware of may result in ending your reservation immediately and/or the loss of future booking privileges.

Relocating your table is not permitted. If you need to move to a new location, contact the Scheduling Office at 541-346-6000.

Tablers must adhere to their scheduled times and must be present at their table. Not being present is considered a no show. Repeated no shows can result in a loss of booking privileges. The cancellation policy applies and can be seen on the reservation confirmation.

Canopies can be requested with advance notice and payment. Advise Scheduling if you’ll bring your own canopy so they can provide information on size and weight requirements.

The following items are NOT permitted:

• Amplified sound or loud instruments/sounds
• Sales of any type without prior notice and approval (food/beverages, tickets/raffles/fundraising, clothing/products)
• Collection of personal information, unless previously approved
• Selling or giving away lighters or matches
• Lighting candles or incense

Failure to follow guidelines can result in a loss of booking privileges.