The EMU offers advertising opportunities at no charge to recognized UO student organizations and UO departments may advertise their events, programs, and services.
Digital Displays
Requests made through this form apply to three digital displays in the EMU:
- Outside the ASUO Office – Ground Floor
- Outside the Crater Lake Rooms – Level One
- Outside the Coquille Room – Level One
Recognized and registered UO Student Organizations (listed on Engage) and EMU programs, services, and tenants will have priority use of the displays, free of charge. UO departments may also post activities on these screens free of charge, if capacity allows. No other postings shall be accepted. The EMU reserves the right to decline requests, as reasonable. If multiple slides are submitted from a single program, organization, or campus partner, the EMU may ask the requester to prioritize to ensure the EMU displays a diverse offering.
Guidelines:
- Slides typically will be displayed for a maximum length of two weeks.
- Advertisement artwork should be sized 1920 pixels wide x 1080 pixels high.
- Font size should be no less than 50 points and disclaimer text should not be smaller than 30 points.
- File type should be saved in RGB color setting as a JPEG or PNG. It is also recommended that the file size be under 500 KB.
- The slide must meet university standards according to the Oregon Brand Guide or other university guidelines.
The EMU will not accept advertisements that reflect poorly on the university or promote events or vendors that are outside of the university, in direct competition with departments in the Division of Student Life, or existing university contract agreements with outside partners, or that violate university policy, state and/or federal law, or copyright agreements.
Please allow one to two business days for your request to be processed. Requests made over the weekend may not be processed until Tuesday or Wednesday.
If you have questions regarding digital displays in the EMU, contact Tamarra White at twhite4@uoregon.edu.
Request to Post on Digital Displays
Posters
Posting may only be done by a university department, organization, or a university-sponsored event or group. The university department or organization must be listed in the A–Z Index (department directory) or on UO Engage. Postings that contain messages or images promoting nudity, underage alcohol consumption, drug consumption, or profanity will not be approved.
Flyers must be no smaller than half of an 8.5" x 11" sheet of paper and no larger than an 11" x 17" sheet of paper. Each flyer may only be submitted once. An organization can submit multiple flyers throughout the academic year, but the same posting will NOT be repeated. Currently, the EMU has five bulletin boards.
Poster(s) must be approved by and date stamped by the EMU Administration Office located on the mezzanine level (Room M130). Approved flyers will be stamped with the EMU logo and date. The posters will be posted by EMU staff. All unapproved posters will be removed.
Posters will be posted for a maximum of one week, with the exception of ongoing events (these will be pulled at the end of the term). Outdated posters will be pulled by staff.
Posters must have the name of sponsoring university department/group associated with the flyer, and must be submitted in advance of an event (with the exception of events during the first week of the term). The EMU will work to get flyers posted in a prompt and timely manner within three days of receipt. Late or extra flyers will be recycled.
All posting areas will be removed over academic breaks except summer.
Please bring or send all posters to the EMU Administration Office, Room M130 (mezzanine Level). If you have questions, call 541-346-3705.
The following advertising opportunities are scheduled through Scheduling and Event Services.
EMU Banners
Banners are booked for up to seven days in a row. Maximum banner size is 60 square feet. Banners should be tied only to railings using rope, zip ties, etc. Tape is not permitted.
Banners should be used to promote campus activities only and may not be used to publicize ballot measures, candidates, or political party activity. All wording on banners must be appropriate for public viewing. Wording deemed inappropriate will result in removal of the banner.
13th Avenue Banners
13th Avenue banners are unavailable until Friendly Hall renovations are complete in 2028.
Ground Signs
Ground signs are booked for up to seven days in a row. A maximum of 25 ground signs per reservation is permitted. When appropriate for the display, irrigation flags are preferred. Maximum sign height (prior to installation) is 18 inches. Ground signs may not be used to publicize ballot measures, candidates, or political activities.
Signs can be placed in bark areas around trees, flowers, and shrubs only. They cannot be placed in grassy areas or anywhere around Johnson Hall. Signs should be designed so they can be pushed (rather than hammered) into the ground. Ground signs must be removed by 10:00 a.m. the day after your event.
Table Tents
Table tents are booked for seven days, Monday–Sunday, and must be requested no later than the Thursday prior to your Monday start date.
Provide a quantity of 100, 4" wide x 6" high, portrait-orientation cards to the EMU Administration office by noon the Friday prior to your Monday start date. The EMU Administration Office is on the mezzanine level of the EMU, Room M130, 541-346-3705.
Tabling/Vendors
Failure to follow guidelines can result in a loss of booking privileges.
Tabling can be reserved Monday–Friday between 9:00 a.m. to 5:00 p.m. Setup can begin at 9:00 a.m., and tear-down must be completed by 5:00 p.m. Tabling is not permitted when the EMU is closed. Tablers must adhere to their scheduled times and be present at their table.
All activities and plans must be provided and explained when making your reservation. This includes collection of personal information and sales of any type (food, beverages, tickets, raffles, fundraising, clothing, products, etc.).
A 6' x 30" table and two chairs will be provided for each reserved space. All furniture, signage, and activities must fit within the reserved 10' x 10' location. Relocating your table is not permitted. Contact the Scheduling Office (541-346-6000) if you need to move to a new location.
Canopies can be rented with advance notice and payment. You may provide your own canopy in approved spaces. Each 10' x 10' canopy must be anchored with four sandbags/weights of 25lbs or more (one per leg) affixed to the canopy frame with a cam strap of sufficient weight rating. Larger canopies may require concrete ballasts and ratchet straps. Please contact the Scheduling office for more information.
The following are NOT permitted:
- Amplified sound or loud instruments/sounds
- Selling or giving away lighters or matches
- Lighting candles or incense