EMU: Event Planning

Whether you're planning a meeting for ten or a conference for 1,000, UO Scheduling & Event Services is ready to help you.

We are in process of updating our reservation software. When finished, you will be able to check space and make reservations in real time, 24/7. In the meantime, you can download the information, rates and forms you need to reserve meeting rooms and hold events.

Every event is important to us and we strive to make each event successful. Please contact us at any time. We are here to help you.

By Phone: [541] 346-6000
By Email: UO Scheduling & Event Services
Or stop by our office: Monday-Friday | 8am-5pm

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ASUO Student Groups

General Policies, Deadlines & Rates		This could be your first time requesting a room or maybe you're an event-planning vet. In either case, we're here to make your job easy. Please stop by our office and we will help you through the process. These downloads will give you information about general polices and procedures, and information that applies to ASUO student groups. General Policies and Procedures ASUO Student Group Policies, Deadlines & Rates

Meetings		Meetings can be scheduled in a number of EMU rooms as well as UO classrooms. Student groups can schedule up to three different sets of weekly meetings each term. Reservations for these recurring meetings can be made starting dead week of the previous term. Rooms available are: EMU Century Rooms, EMU River Rooms and UO Classrooms. Forms You Will Need Meeting Room Request [fill in pdf] Information You Might Need Room Information

Special Events Cultural Dinners Conferences Annual Events		Special Events include concerts, dances, performances, fairs, banquets, receptions, speakers, film/slide shows, etc. Special events, conferences and annual events can be scheduled in a variety of venues on campus. Authorized students from your group must meet with a member of the UO Scheduling & Event Services staff to plan these events. This will insure that all your needs are being met and that we have all the necessary information to make your event a success. Call 346-6000 or drop by our office to make an appointment. Information and Forms You Might Need If you are charging an admission or registration fee, selling tickets to your event, collecting cash donations, selling any items or conducting a fund raiser/raffle. Fund Raising, Tickets and Event Cashier Request Fund Raising Report If you are requesting the Amphitheater, East Lawn or other outdoor space on campus. Outdoor Space Request If you want to have amplified sound in the Amphitheater or on the East Lawn. Outdoor Space Request EMU Amphitheater Sound Policy If you want to use the EMU lobby display case, place table tents in the EMU, set up an information table or promote your event with an outdoor banner, lawn stakes, sandwich boards or sidewalk chalking. Advertising Policies Advertising Request If you want to have candles at your event. Candle Approval

EMU Programs

General Policies, Deadlines & Rates		These downloads will give you information about general policies and procedures, and information that applies to EMU Programs. General Policies and Procedures EMU Program Policies, Deadlines & Rates

Meetings		Meetings can be scheduled in a number of EMU rooms as well as UO classrooms. A series of weekly meetings can be scheduled on a term-by-term basis starting dead week of the previous term. Rooms available are: EMU Century Rooms, EMU River Rooms and UO Classrooms. Forms You Will Need Meeting Room Request [fill in pdf] Information You Might Need Room Information

Special Events Conferences Annual Events		Special Events include concerts, dances, performances, fairs, banquets, receptions, speakers, film/slide shows, etc. Special events, conferences and annual events can be scheduled in a variety of venues on campus. Please make an appointment with us to plan your event. This will assure you that all your needs are being met and that we have all the necessary information to make your event a success. Call 346-6000 or drop by our office to make an appointment. Information and Forms You Might Need If you are requesting the Amphitheater, East Lawn or other outdoor space on campus. Outdoor Space Request If you want to have amplified sound in the Amphitheater or on the East Lawn. Outdoor Space Request EMU Amphitheater Sound Policy If you want to sell tickets to your event through the UO Ticket Office and/or want the Ticket Office to print your tickets. Ticket Request If you want to use the EMU lobby display case, place table tents in the EMU, set up an information table or promote your event with an outdoor banner, lawn stakes, sandwich boards or sidewalk chalking. Advertising Policies Advertising Request If you want to have candles at your event. Candle Approval

Non-Campus Groups

General Policies, Deadlines & Rates		Located in the heart of campus, the Erb Memorial Union provides a number of high quality facilities ideal for conferences, training, seminars, lectures, receptions, workshops, banquets, dances, weddings and wedding receptions. In addition to the EMU facilities, UO Scheduling & Event Services can facilitate your reservations in academic classrooms and other areas on campus. Our staff is trained to assist you with every detail, providing event planning, state-of-the-art audio/visual equipment, lighting, staging and room set up. These downloads will give you information about general policies and procedures, and information that applies to non-campus groups. General Policies and Procedures Non-Campus Group Policies, Deadlines & Rates This download will give you information about the rooms available in the EMU. Room Information

UO Departments/Affiliates

General Policies, Deadlines & Rates		Only faculty and staff are automatically permitted to schedule. You may do so by phone [346-6000], email or stop by our office. These downloads will give you information about general policies and procedures, and information that applies to UO Departments and Affiliates. General Policies and Procedures UO Deparment Policies, Deadlines & Rates GTF Authorization [fill in pdf]

Meetings		Meetings can be scheduled in a number of EMU rooms as well as UO classrooms. A series of weekly meetings can be scheduled on a term-by-term basis starting dead week of the previous term. Rooms available are: EMU Century Rooms, EMU River Rooms and UO Classrooms. Forms You Will Need Meeting Room Request [fill in pdf] Information You Might Need Room Information

Special Events Conferences Annual Events		Special Events include concerts, dances, performances, fairs, banquets, receptions, speakers, film/slide shows, etc. Special events, conferences and annual events can be scheduled in a variety of venues on campus. Please make an appointment with us to plan your event. This will assure you that all your needs are being met and that we have all the necessary information to make your event a success. Call 346-6000 or drop by our office to make an appointment. Information and Forms You Might Need If you are requesting the Amphitheater, East Lawn or other outdoor space on campus. Outdoor Space Request If you want to have amplified sound in the Amphitheater or on the East Lawn. Outdoor Space Request EMU Amphitheater Sound Policy If you want to sell tickets to your event through the UO Ticket Office and/or want the Ticket Office to print your tickets. Ticket Request If you want to use the EMU lobby display case, place table tents in the EMU, set up an information table or promote your event with an outdoor banner, lawn stakes, sandwich boards or sidewalk chalking. Advertising Policies Advertising Request If you want to have candles at your event. Candle Approval If you are having food, contact UO Catering at 346-4303.

Vendors

General Policies, Deadlines & Rates		These downloads will give you information about general policies and procedures, and information that applies to vendor and solicitation representatives. General Policies and Procedures Vendor Policies, Deadlines & Rates Solicitation & Commercial Transaction Contract Solicitation FAQ